Registration
Pre-registration is closed.
On-site registration will be available at the conference venue.
Registration is required for all participants of IEEE HPSR 2016.
Online registration will be available through the IEEE HPSR 2016 website from April 2016.
Deadline for Author Registration (Conference: full and poster papers) | April 25, 2016 |
Deadline for Author Registration (Workshop) | May 24, 2016 |
Deadline for Early Bird Registration | May 24, 2016 |
Deadline for Pre-Registration | June 6, 2016 |
After June 7, 2016, On-site Registration will be available at the registration desk during the IEEE HPSR 2016. We would appreciate your cooperation to register as early as possible.
* All deadline dates are in Japan Standard Time (JST).Author Registration for Conference (full and poster papers)
- To be published in the IEEE HPSR 2016 Conference Proceeding and to be eligible for publication in IEEE Xplore®, an author of an accepted paper is required to register for the conference with the full registration fee (RG-01/RG-02/RG-03) and the paper must be presented by an author of that paper at the conference.
- Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper.
- One full registration is valid for up to 2 papers. If you would like to submit three or more papers, please register twice. When you make a 2nd registration, please add "2" after your family name.
Author Registration for Workshop
- To be published in the Workshop Proceeding, an author of an accepted paper is required to register for either the workshop with the workshop-only registration fee (RG-07) or one of other registrations (RG-01, RG-02, RG-03, RG-04, RG-05, or RG-06), and the paper must be presented by an author of that paper at the workshop.
- One registration is valid for each workshop paper.
Registration fees
* All payments must be made in Japanese Yen (JPY).Category | Early Bird (Until May 24, 2016) |
Late & On-site (From May 25, 2016) |
---|---|---|
RG-01: IEEE ComSoc Member or IEICE Member | JPY 65,000 | JPY 75,000 |
RG-02: IEEE/Sister Society Member | JPY 70,000 | JPY 80,000 |
RG-03: Non Member | JPY 85,000 | JPY 97,000 |
RG-04: IEEE or IEICE Student Member*1 | JPY 35,000 | JPY 45,000 |
RG-05: Student Non Member*1 | JPY 45,000 | JPY 55,000 |
RG-06: IEEE Life Member | JPY 45,000 | JPY 55,000 |
RG-07: Workshop Only | JPY 20,000 | JPY 20,000 |
Conference banquet for Student, Life Member, Accompanying persons | JPY 10,000 | JPY 10,000 |
Conference reception for Accompanying persons | JPY 3,000 | JPY 3,000 |
Extra page (per page)*2 | JPY 13,000 | JPY 13,000 |
*1: Student rate is applicable only to those who have student status at the time of conference.
Students are required to submit a scanned copy (in either jpeg or pdf format) of their student ID or student certificate letter from their supervisors via online registration form.
Please be advised that student rate will not be applied for students who have full time job.
Each paper requires to be covered by one full registration. One full registration is valid for up to two papers.
*2: Paper length should be up to 6 pages in two-column IEEE Conference style. Extra pages beyond the 6 page limit/paper are charged a rate of JPY 13,000 per page with a maximum of 2 extra pages.
RG-01, RG-02, and RG-03 (Full registration) include:
- Attendance at the conference
- Conference proceeding
- Morning and afternoon tea and coffee each day
- Lunch each day
- Get together on June 14
- Conference reception on June 15
- Conference banquet on June 16
- Attendance at the workshop
- Workshop proceeding
- Attendance at the conference
- Conference proceeding
- Coffee break
- Lunch each day
- Get together on June 14
- Conference reception on June 15
- Attendance at the workshop
- Workshop proceeding
- *Conference banquet is NOT included.
- Attendance only at the workshop
- Workshop proceeding (not including conference proceeding)
- *Conference banquet is NOT included.
Payment
Payment must be made in Japanese yen and can be made by one of the following methods:- Credit Card (VISA, MasterCard, Diners Club, AMEX or JCB)
- Bank transfer:
The Bank of Tokyo-Mitsubishi UFJ, Ltd.
Shin-Marunouchi Branch
1-4-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005 Japan
Tel: +81-3-3211-2473
Account Name : IEEE HPSR 2016
Account No. : (Ordinary Account) : 3387855
SWIFT Code: BOTKJPJT
- * Any bank charges including the ones of paying banks or intermediary banks should be borne by the applicants.
- * For international bank transfer, the transaction fees of banks in both the source and destination countries might be deducted from your payment. If the amount of received payment is less than that of registration fee, you will be asked to pay the balance on-site.
For your information, the following paying bank's charges are required in Japan: - Remittance charge (always required): approx. JPY 1,500
- Lifting charge (depending on your bank): approx. JPY 2,500
- * If the remittance covers more than one person, please inform us of the name of each participant.
* Receipt will be provided at the conference site.
Confirmation
If you have paid the registration fee by credit card, Registration Confirmation will be sent to the registered e-mail address automatically.If you pay the fee by bank transfer, a reply e-mail with bank information will be sent to the registered e-mail address. After confirming your payment, Registration Confirmation will be sent by the Registration Office.
Please print out the Registration Confirmation e-mail and present at the registration desk to receive the Conference materials and a printed receipt.
If you do not receive any e-mail message within 24 hours, please contact the Registration Office.
Registration Correction
If there is anything to be changed or corrected on your registration data, please contact the Registration Office.
Cancellation
If you cancel your participation in the conference, please be sure to notify the Registration Office by e-mail or fax immediately. The following cancellation fee will apply, based on the date when the office receives notification of cancellation. However, if you are the author of the papers listed on the conference proceeding, your registration fee will not be refunded.
Cancellation notified by | Cancellation fee |
---|---|
Until May 31, 2016 | 10,000 yen plus bank charge |
From June 1, 2016 | 100% of the amount of payment (no refund) |
* Bank charges will be deducted from the amount to be paid back.
Online Registration |
VISA Assistance
If you need to obtain a visa, please check the Visa Information page: http://www.ieee-hpsr.org/visa.htmlFor any inquiries about registration, please contact:
Registration Office of IEEE HPSR 2016c/o JTB Communication Design, Inc. (former ICS Convention Design, Inc.)
Celestine Shiba Mitsui Bldg. 3-23-1, Shiba,
Minato-ku, Tokyo 105-8335 Japan
Tel: +81-3-5657-0789 Fax: +81-3-3452-8552
E-mail: hpsr2016-reg@jtbcom.co.jp
*Contact information has been changed from April, 2016.
特定商取引法に基づく表示(For Japanese)